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Accounting Pro — Overview & module guide

Module: Accounting Pro v5.6.4

Enterprise accounting and finance module for BIXCRM

Screen-by-screen guides (each tab explained)

Click a menu item below for step-by-step instructions on that Accounting Pro screen:

How to use in BIXCRM (daily operations)

Sign in to the admin area with a role that includes Accounting Pro permissions.
Open Accounting Pro (sidebar) or search for Accounting Pro in the admin menu.
Start on the Dashboard (if available) to see open tasks, pending approvals, and KPIs.
Review Settings after upgrades — new options may need defaults for your company.
Create or import master data first; most modules block transactions until masters exist.
Run the main business flow (create → submit → approve → post/complete) using the screens listed in Admin menu below.
Use Reports / Analytics screens to reconcile stock, finance, compliance, or SLA metrics.
For integrations (API, EDI, gateways, tax), confirm credentials in Settings and monitor logs or webhook delivery screens.
Train staff with role-based access — give approvers approve permissions only, operators create/edit on their area.
If something fails overnight, check BIXCRM cron ran and open the module log / failed queue screen if present.

Admin menu — where to work

Open the Accounting Pro section in the admin sidebar. Screens your staff may use (depending on role):

Accounting
Aging Reports
AP
AR
Assets
Audit Logs
Bank Accounts
Bank Reconciliation
BOM Cost Analysis
Branches
Budgets
Cash
Cash Accounts
Chart Of Accounts
Close
Consolidation
Contra Vouchers
Core
Cost Centers
Costing
Costing Reports
Currencies
Dashboard
Depreciation
Finance Settings
Financial Periods
Financial Reports
Fiscal Years
Fixed Assets
General Ledger
Inter-Branch Transactions
Inventory Valuation
Journal Entries
Manufacturing Accounting
Payables
Payment Vouchers
Receipt Vouchers
Receivables
Reports
Settings
Setup
Tax
Tax Management
Trial Balance
Warehouse Accounting
WIP Accounting
Year-End Closing

Detailed guide — features, workflows, API & FAQ

Features

General ledger — chart of accounts, journals (approval workflow), ledger, trial balance, budgets
Cash & banking — receipt/payment/contra vouchers, bank/cash accounts, CSV/OFX reconciliation
AR/AP — receivables, payables, aging, customer/vendor statements (PDF)
Tax & assets — tax rates/register/reports, fixed assets, straight-line depreciation
Reporting — P&L, balance sheet, cash flow, ratios, comparative, budget vs actual, exports (PDF/XLSX/CSV)
Multi-currency — exchange rates, gain/loss, automated period-end FX revaluation
Manufacturing — WIP, production costing, BOM analysis, inventory valuation (optional modules)
Multi-company — separate ledgers, company switcher, staff access restrictions
BIXCRM sync — invoices, payments, credit notes, expenses with retry queue
REST API — Bearer auth, rate limiting, idempotency keys, OpenAPI 3.0 spec
Audit — full audit log, SOX-style immutable hash chain, archive & retention
Webhooks — outbound HMAC-signed events with async delivery

Requirements

Component	Version
-----------	---------
BIXCRM	2.3+ (tested 3.x)
PHP	7.4+ (8.1+ recommended)
MySQL / MariaDB	5.7+ / 10.3+
Extensions	mysqli, json, mbstring, curl, ZipArchive
Cron	Required for sync retry, webhooks, FX revaluation

Optional: Manufacturing, Purchase Management, Inventory/Warehouse modules.

REST API

Enable in Finance Settings → REST API
Create API key (token shown once)
Header: Authorization: Bearer YOUR_TOKEN
Write ops: add Idempotency-Key header

Endpoint	Method	Description
----------	--------	-------------
`/accounting_pro/api/accounts`	GET, POST	Chart of accounts
`/accounting_pro/api/accounts/{id}`	GET, PATCH	Account detail/update
`/accounting_pro/api/journals`	GET, POST	Journals
`/accounting_pro/api/journals/{id}/approve`	POST	Approve journal
`/accounting_pro/api/vouchers`	GET	Vouchers
`/accounting_pro/api/reports/profit-loss`	GET	P&L
`/accounting_pro/api/reports/balance-sheet`	GET	Balance sheet
`/accounting_pro/api/journal-templates`	GET	GL templates
`/accounting_pro/api/fx/revaluation`	POST	FX revaluation
`/accounting_pro/api/audit/verify`	GET	Audit chain verify
`/accounting_pro/api/openapi`	GET	OpenAPI YAML

Full spec: docs/openapi.yaml

Permissions

37 permission groups. Assign under Setup → Staff → Permissions → Accounting Pro.

Tests (development)

php modules/accounting_pro/tests/LogicTest.php
php modules/accounting_pro/tests/integration_smoke.php

Requirements

Component	Minimum
BIXCRM	2.3.0+ (tested on 3.x)
PHP	7.4+ (recommended 8.1+)
MySQL / MariaDB	5.7+ / 10.3+
PHP extensions	mysqli, json, mbstring, curl, ZipArchive (Excel export)
BIXCRM cron	Required for sync retry, webhooks, FX revaluation

Optional modules: Manufacturing (BOM/costing), Purchase Management (AP bills), Inventory/Warehouse (stock valuation).

Zero core modifications

Permissions

37 permission groups under Setup → Staff → Permissions → Accounting Pro. Admins bypass all checks.

Features

General Ledger — COA, journals, ledger, trial balance, budgets
Cash & Banking — vouchers, reconciliation (CSV/OFX)
AR/AP — aging, statements, vendor master
Tax, fixed assets, multi-currency, year-end closing
P&L, balance sheet, cash flow, ratios, comparative reports
Multi-company, immutable audit chain, REST API, webhooks
Manufacturing costing & inventory (optional modules)

BIXCRM Sync

Auto-posts journals for invoices, payments, credit notes, and expenses. Toggle each in Finance Settings. Failed syncs retry via cron.

REST API

Enable in Finance Settings. Auth: Authorization: Bearer TOKEN

Write ops: use Idempotency-Key header. Spec: /accounting_pro/api/openapi

Cron

*/5 * * * * php /path/to/bixcrm/index.php cron/index

Powers: sync retry, webhook delivery, FX revaluation.

Multi-Company

Enable in Settings → add companies → use switcher → restrict staff access.

FAQ

Upgrade pending?

Visit any Accounting page as admin.

Excel export fails?

Install PHP zip extension (ZipArchive).

After activation — configuration checklist

Go to Setup → Modules and click Activate.
Open any Accounting menu — migrations run automatically (DB v100–506).
Configure Accounting → Settings and Finance Settings.
Configure BIXCRM cron (see below).

Staff permissions (from module)

Assign under Setup → Staff → Roles. Each feature can expose different actions:

Feature	Actions
Dashboard `accounting_pro_dashboard`	view
Chart Of Accounts `accounting_pro_accounts`	view, create, edit, delete
Journal Entries `accounting_pro_journal`	view, create, edit, delete, approve
General Ledger `accounting_pro_ledger`	view
Trial Balance `accounting_pro_trial_balance`	view
Fiscal Years `accounting_pro_fiscal_years`	view, create, edit, delete
Cost Centers `accounting_pro_cost_centers`	view, create, edit, delete
Budgets `accounting_pro_budgets`	view, create, edit, delete
Reports `accounting_pro_reports`	view, export
Settings `accounting_pro_settings`	view, edit
Audit Logs `accounting_pro_audit`	view
Bank Accounts `accounting_pro_bank_accounts`	view, create, edit, delete
Cash Accounts `accounting_pro_cash_accounts`	view, create, edit, delete
Receipt Vouchers `accounting_pro_receipt_vouchers`	view, create, edit, delete, approve, cancel
Payment Vouchers `accounting_pro_payment_vouchers`	view, create, edit, delete, approve, cancel
Contra Vouchers `accounting_pro_contra_vouchers`	view, create, edit, delete, approve
Bank Reconciliation `accounting_pro_bank_reconciliation`	view, create, finalize, reopen
Receivables `accounting_pro_receivables`	view, receive_payment, send_statement
Payables `accounting_pro_payables`	view, make_payment, send_statement, create
Aging Reports `accounting_pro_aging_reports`	view, export
Finance Settings `accounting_pro_finance_settings`	view, edit
Financial Reports `accounting_pro_financial_reports`	view, export
Tax Management `accounting_pro_tax_management`	view, create, edit, delete
Fixed Assets `accounting_pro_fixed_assets`	view, create, edit, delete, dispose
Depreciation `accounting_pro_depreciation`	view, post, reverse
Currencies `accounting_pro_currencies`	view, manage
Financial Periods `accounting_pro_financial_periods`	view, lock, reopen, close
Year-End Closing `accounting_pro_year_end_closing`	view, create, approve, reverse
Manufacturing Accounting `accounting_pro_manufacturing_accounting`	view, post, approve, export
BOM Cost Analysis `accounting_pro_bom_costing`	view, export
WIP Accounting `accounting_pro_wip_accounting`	view, export
Inventory Valuation `accounting_pro_inventory_valuation`	view, post, export
Warehouse Accounting `accounting_pro_warehouse_accounting`	view, export
Branches `accounting_pro_branch_accounting`	view, create, edit, delete, export
Inter-Branch Transactions `accounting_pro_inter_branch`	view, create, edit, approve, export
Consolidation `accounting_pro_consolidation`	view, create, edit, export
Costing Reports `accounting_pro_costing_reports`	view, export

One-time setup (first time only)

Setup → Modules → activate Accounting Pro.
Setup → Staff → Roles → assign Accounting Pro permissions (view, create, edit, delete, approve, export, settings as needed).
Open Accounting Pro → Settings and complete company defaults, prefixes, integrations, and notification options.
Create master data (warehouses, products, templates, accounts, routes, etc.) before processing live transactions.
Enable BIXCRM cron (php /path/to/bixcrm/index.php cron/index) for sync, retries, alerts, and scheduled jobs.
Optionally enable REST API / webhooks in module settings if you integrate external systems.

BIXCRM Knowledge Base — usage guide generated from module README and documentation.

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Search Knowledge Base Articles

Accounting Pro — Overview & module guide

Screen-by-screen guides (each tab explained)

How to use in BIXCRM (daily operations)

Admin menu — where to work

Detailed guide — features, workflows, API & FAQ

Features

Requirements

REST API

Permissions

Tests (development)

Requirements

Permissions

Features

BIXCRM Sync

REST API

Cron

Multi-Company

FAQ

Upgrade pending?

Excel export fails?

After activation — configuration checklist

Staff permissions (from module)

One-time setup (first time only)

Did you find this article useful?

Related Articles

Accounting Pro — Dashboard (how to use)

Accounting Pro — Core · Chart Of Accounts (how to use)

Accounting Pro — Core · Journal Entries (how to use)

Accounting Pro — Core · General Ledger (how to use)

Accounting Pro — Core · Trial Balance (how to use)