LIMS — Samples (how to use)

← Back to LIMS overview

Samples

Module: LIMS

Where to open in admin

1. Log in to Admin.
2. Open sidebar menu LIMS.
3. Click Samples.
4. Direct route (for admins): admin/lims/lims_samples

What this screen is for

Register and track lab/quality samples through their lifecycle.

How to use — step by step

1. Create sample with type, customer, and requested tests.
2. Assign lab/technician and schedule collection.
3. Record results on the results/work queue screen.
4. Send for QC approval before releasing COA/report.

Common buttons & actions

• Register sample
• Enter results
• QC approve

Required permissions

Staff need the lims_samples feature with: view, create, edit, delete.

Assign under Setup → Staff → Roles → Permissions.

Tips from module settings

• Enable laboratory management features
• For non-numeric results
• Send email to lab manager or client when a result is QC approved.
• Download test results as CSV or Excel with optional filters.
• Generate COA or test reports from individual sample pages.
• Allow clients to view completed samples and download COA from the customer area.
• Add authorized signatory lines on generated COA PDFs.
• Automatically enable portal visibility when all tests are QC approved.
• Share this sample and COA with the linked client in the customer portal.
• Completed samples and certificates shared with your organization.
• CSV columns: method_code, method_name, unit, min_value, max_value, target_value, turnaround_days, price
• CSV columns: lab_id, sample_code, sample_type_id, client_id, plant_id, priority, source_reference, description
• Inventory items consumed when a test result is QC approved (requires Inventory Management module).

Related guides

See the LIMS overview for module-wide workflows, API, and setup.